Mobility Programme

Partner Guidelines

This guide provides a step-by-step overview of the administrative process for the Culture Next Mobility Programme. It explains what members need to do before, during, and after each mobility – both for sending and hosting cities.

1. What the programme is

    • Exclusive to full members of the Culture Next network.
    • Allows cultural professionals to travel to other member cities to learn new practices and working methods.
    • Each member city can:
      • Send 3 professionals (to different destinations, at different times);
      • Host 3 professionals (at different times).
    • Permanent open call: applications can be submitted at any time at www.culturenext.eu

2. How to Apply (Before the Mobility)

  1. Set up the exchange
    • Identify a partner (hosting city).
    • Define the topic, objectives, and dates (exact or approximate).
  2. Complete the online proposal form:
    • Information about the sending and receiving cities.
    • Details of the organisation or individual going on mobility.
    • Specify whether the contract will be with the organisation or the individual.
    • Provide estimated costs (daily allowance, travel, possible top-ups).
  3. Contracting and payments
    • If the contract is with an individual:
      • 50% paid upon signing; 50% after return and approval of final report.
    • If the contract is with an organisation:
      • 100% paid only after return and approval of final report.
    • Maximum budget per mobility: €1,250.
  4. Responsibilities
    • Sending city / cultural worker: organises travel and covers expenses (via the Culture Next grant).
    • Hosting city: books and covers 5 nights of hotel accommodation.

3. During the Mobility

  • Recommended duration: 5 to 7 days (including travel).
  • Activities may include: site visits, workshops, informal meetings, research, participation in events, etc.
  • Documentation required:
    • Take at least 5 photos.
    • Record 1 short video (30 sec – 2 min) reflecting on the experience.
    • Keep all travel tickets/boarding passes.

4. After the Mobility

  1. Mandatory report submission (online)

    2. Upload the following:

    • Completed evaluation form.
    • Financial declaration (annex).
    • 1-page written report.
    • 1 short article (500–800 words, personal and reflective).
    • Minimum 5 photos (JPEG).
    • 1 short selfie video.
    • Copies of all tickets/boarding passes.
  2. Validation by Culture Next
    • The Secretariat reviews and approves all submitted materials.
    • Final payments are made only after approval.

5. Timeline

Before

  • Identify partner city and topic.
  • Submit proposal form.
  • Sign contract (individual or organisation).
  • Receive initial payment (if applicable).
  • Hosting city books hotel.

During

  • Carry out mobility (5–7 days).
  • Collect documentation (photos, video, tickets).

After

  • Submit online report, article, photos, video, and tickets.
  • Culture Next validates and approves.
  • Final payment processed.